WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL DATA?
Kuubix BV is responsible for processing your personal data which is applicable with the data protection regulations. If you have any questions or if you wish to pursue your rights under the EU General Data Protection Regulation, please contact us via the contact pagina.
WHAT PERSONAL INFORMATION DO WE COLLECT AND FROM WHERE?
We collect your personal data when you voluntarily complete contact forms.
The personal information we collect may include the following:
- Name, function, language and contact information, including email address, mobile number and address;
- application documents, such as your CV and cover letter;
- Invoice information and payment information;
- other information you may provide to us.
We may collect your personal information from the following sources:
- via the website of Kuubix BV, for example: When you contact us using our contact form;
- when you contact us by e-mail or phone;
- via contracts, invoices or other business contacts, if you are a representative of one of our business partners;
- by certain activities, such as fairs and events.
WHY DO WE COLLECT AND PROCESS YOUR PERSONAL DATA?
We collect and process your personal data for the following purposes, based on the legal reasons set out below:
| Purpose of processing | Legal ground |
| Manage your orders or projects Perform recruitment processes | Execution of the contract |
| Sending general information and targeted messages. Sending invitations to events. Send offers. Answering questions by email. | Legitimate interest |
| Sending newsletters | Permission |
TRANSMISSION OF PERSONAL DATA
Your personal data may be transferred to third parties acting as data processors of Kuubix BV, so that we can fulfill our obligations to you as a customer or as a representative. These companies provide, among other things, data support, email and cloud storage services, analytics services, and delivery services related to the products ordered. We do not distribute or sell your information to third parties for any other purpose.
We are always extremely careful when you transfer your personal data and your personal data will only be transferred in accordance with this privacy policy and after taking appropriate security measures. Your personal data may be published in order for Kuubix BV to comply with certain legal obligations and it may be transferred to relevant governmental authorities when permitted and required by law.
HOW DO WE PROTECT YOUR PERSONAL DATA?
Kuubix BV is constantly working to ensure an adequate organizational and technical level of security with respect to the processing of personal data that meets the conditions laid down in the applicable data protection legislation. If you have the impression that your data is not properly secured or there are indications of misuse, please contact us using the contact page.
HOW LONG WILL YOUR PERSONAL DATA BE STORED?
Your personal data will never be stored beyond what is necessary to achieve the above purposes, or beyond what is permitted by applicable law. We use the following retention periods:
- Representatives of companies: Your personal data will be stored as long as you are listed as the contact person for a company with which Kuubix BV has business relations.
- Communication: If you are in contact with Kuubix BV, for example by e-mail, your personal data will be kept as long as this is necessary to achieve the purpose of the correspondence.
- Applicants: Kuubix BV retains your application documents, including your resume and cover letter, during the recruitment process and for two years thereafter to defend potential legal claims.
- Legal obligation: Kuubix BV retains documentation relating to accounting in accordance with applicable accounting legislation.
- Purchase history: Kuubix BV retains documentation of your purchase history for at least 10 years to ensure proper warranty and after-sales service.
- Consent: If we process your personal data on the basis of your consent, we will only store your personal data for as long as we have your consent to do so.
WHICH RIGHTS DO YOU HAVE?
You have the right to access the personal data we collect from you. Accordingly, you may request information about the personal data we collect about you, the purposes for which these personal data are processed and information as to where the personal data has been collected. Should your personal data be incorrect or incomplete, you may request that the relevant personal data be modified.
In certain situations, you have the right to have your personal data removed, for example, if the processing of your personal data is no longer necessary in connection with the purposes for which they were collected.
In certain situations, you have the right to request that the processing of your personal data by Kuubix BV be restricted, for example, if you have objected to processing carried out on the basis of the legitimate interests of Kuubix BV. The processing of your personal data may also be restricted during the period in which it is verified that the legitimate grounds of Kuubix BV exceed yours, i.e. your interests, rights and freedoms. You have the right to revoke or modify the consents you have given us at any time.
If you wish to exercise your rights, please contact us using the contact details above. To protect your privacy and your personal information, we require that you identify yourself when you contact us for advice. If, in order to exercise the above rights, you choose to contact us by mail, we kindly request that you enclose a copy of your proof of identity and ensure that the letter is signed. If you choose to contact us by e-mail, please add a scanned copy of your proof of identity and signature.
You can file a complaint with the data protection authority at any time if you believe that the processing of your personal data by Kuubix BV is in violation of applicable law.